St. Vincent Place is hiring! If you’ve got experience with bookkeeping/accounting, we want to hear from you! The full job description is below. Please only apply by sending your resume to marketing@vincentplacessm.ca, no calls or drop-ins please.
Job Summary
The Office Manager/Bookkeeper is responsible for organizing and managing the financial and administrative functions of St. Vincent Place. This position also coordinates reception services. The position is for 30 to 35 hours per week.
Responsibilities
Administration
Organize the administrative process of St. Vincent Place, including:
- develop and maintain administrative policies and procedures
- maintain an organized filing system for financial documents and statistics
- handle all government payments and correspondence
- prepare and report necessary documentation and records
Finance
Oversee and implement the financial processes of St. Vincent Place, including:
- manage all aspects of day-to-day bookkeeping
- finalize bookkeeping entries on a weekly, monthly, and year-end basis
- process bi-weekly payroll and government remittances
- oversee and process donor tax receipts
- perform bank accounting and reconciliations
- assist in preparing and reconciling the budget and financial forecasts (weekly and monthly)
- collaborate with the Board Finance Committee to finalize all financial reports
Reception
Provide and manage reception services, including:
- scheduling and supervising reception staff
- handling telephone and reception duties
- providing excellent client and visitor services
Qualifications and Credentials
- completion of a college/university program in business/accounting
- relevant work experience in office management and bookkeeping
- experience with Sage or QuickBooks accounting software and Microsoft365 is required
- knowledge of other office systems an asset
Skills and Abilities
- strong written and oral communication skills (email, letter writing, telephone, etc)
- excellent task planning, organization, and filing skills
- proficient in financial and administrative management
- supervisory and leadership experience
- strong interpersonal skills, teamwork, and conflict resolution abilities
- effective problem-solving, creativity, and innovation
- ability to work independently and collaboratively within a team environment
- strong time management skills and ability to maintain confidentiality
- strong statistical and data entry abilities
Physical Requirements
- some medium to heavy lifting may be required, such as handling donations or file boxes
Additional Requirements
- Police Record Check is required
- Must possess a valid driver’s license
- Must be legally eligible to work in Canada
Job Types: Full-time, Permanent
Pay: $23.00-$25.00 per hour
Expected hours: 30 – 35 per week
Benefits:
- Dental care
- Extended health care
- Paid time off
Schedule:
- Day shift
- Monday to Friday
Work Location: In person